Data Privacy Policy
Reborn Guardians Federal Community Committee International Inc. (“RGFCII”)
Last updated: November 10, 2026
1. Information We Collect
When you apply for membership or use this portal, we may collect: your full name, username, email address, phone number, birthdate, sex, civil status, occupation, address, chapter affiliation, emergency contact details, photograph, government-issued identification image, position/rank, dues and financial transaction records, and sponsorship information.
2. How We Use Your Information
Your information is used solely to: (a) evaluate and process your membership application; (b) issue and verify your digital membership card and member/officer code; (c) manage chapter records, ranks, and dues; (d) process deposits, withdrawals, and sponsorships; (e) communicate announcements and administrative notices; and (f) maintain accountability and audit records required for the organization’s governance.
3. Confidentiality
All information you submit is kept strictly private and confidential. Full member records — including contact details, financial transactions, identification documents, and photographs — are accessible only to authorized administrators of the National Secretariat who require it to perform their official duties. We do not sell, rent, or trade your personal information to any third party.
4. Public Verification — Limited Disclosure
As an official function of this portal, anyone may verify a member/officer code through the public verification tool. Only your name, rank/position, chapter, and current membership status (e.g., Active, Suspended, Blocked) are displayed for this purpose — no contact information, financial data, address, or identification documents are ever disclosed through verification.
5. Sponsorship Information
Sponsors who choose to remain anonymous will have their name, email, and phone number withheld from all administrative views except where necessary for payment reconciliation by authorized administrators.
6. Data Retention and Archiving
Membership records are retained for as long as your membership is active and as required for legitimate business, legal, or reporting purposes. Where the Committee formally archives a membership cycle, historical records are preserved in a secure archive log accessible only to administrators before the live roster is reset.
7. Data Security
We apply reasonable organizational, physical, and technical safeguards to protect your personal information against unauthorized access, alteration, disclosure, or destruction, including restricted administrator access, encrypted password storage, and access logging.
8. Your Rights
Under the Data Privacy Act of 2012, you have the right to be informed, to access, to object, to correct, to erasure or blocking (subject to legitimate retention requirements), to data portability, and to file a complaint before the National Privacy Commission. To exercise any of these rights, contact the National Secretariat using the details below.
9. Contact / Data Protection Officer
For questions, concerns, or requests regarding your personal data, contact the RGFCII National Secretariat at secretariat@rgfcii.org.